Style Guide
Editorial Style Guide      Pollak Library    California State University Fullerton

Acronyms

Collections

CSUF Publication Style Guide

Days | Months | Time

Emphasis

 Floors | Locations

Gender Neutral Language

Lists

Majors

Titles

Navigation Instructions

Numbers | Rooms

Punctuation | Spacing

  Sections | Units

Telephone Numbers

 

Font

Recommended font

Verdana 10 pt

 Reference Resources

Dictionary 

Merriam-Webster Online

Grammar guide Elements of Style [Strunk]
CSUF official publication style manual Publication Style 
Recommended style manual Chicago Manual of Style | FAQs | Tools

Quick Word List

1st Floor, Library North
10:00 am - 2:00 pm
714-278-2714
business databases
check out (verb)
check-out (adj, noun)
e-books
e-mail

e-reserves
full text (noun)
full-text (adj)
home page
ID
Internet
intranet
Library (noun)

library (adj)
Library Catalog
log in (verb)
online
PLN-303
print out (verb)
printout (noun)
Web (noun, adj)

Style Conventions A-Z

A          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

abbreviations--days and months     top
For day and month abbreviations, see time.
For abbreviations not listed in this guide, refer to the official CSUF Publication Style web site or Merriam Webster's Collegiate Dictionary, 11th edition.

academic degrees
Academic degrees are abbreviated with periods and no spaces in between.
          Correct: The dean is Joan Jones, Ph.D.

When using an academic degree in a title, do not use both Dr. and Ph.D.
          Correct: Dr. James Smith
          Correct: James Smith, Ph.D.
          Incorrect: Dr. James Smith, Ph.D

academic majors, colleges, and schools     top
Not capitalized unless used as part of the name of a specific department or a school.
          Correct:
Pollak Library offers workshops on using business databases.
          Correct:
The College of Business and Economics includes the
                       Accounting Department.

acronyms      top
Spell out term at first occurrence in an entry, followed by the acronym in parentheses; thereafter in entry, use acronym. 
          Correct:
Interlibrary Loan (ILL) borrows books that are not owned
                       by Pollak Library. To submit an ILL request….

acronyms--library acronyms     top

AVCMC
CCR
CLE
CPS
CRC
DCLC
DSS
DVD
ER
FLIC
IEALC
ILL
ILLiad
LP
PAC
SB

Audiovisual/Curriculum Materials Center
City/County/Regional
Continuing Learning Experience
Cataloging and Processing Services
Chicano Resource Center
Donoghue Children’s Literature Center
Disabled Student Services
Digital Video Disk and Digital Versatile Disk
Electronic Resources
Film Loan Intercampus Consortium
Inland Empire Academic Libraries Cooperative
Interlibrary Loan
Interlibrary Loan—Pollak Library System
Long Playing phonograph record
Professional Activities Center
Special Borrower

audiovisual     top
One word, no hyphen


B          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

bibliographic instruction     top
Use library instruction.

bulleted lists
See lists—bulleted
    top

buttons
    top
Use the exact name of the button in boldface.
          Correct: Click Login on the Student Portal entry page. 


C          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

Campus Police     top
Use University Police.

chat or chat reference     top
Lowercase unless referring to a company name.

check out
    top
Verb
          Correct: You can check out a book using the self-check machines 

                        near the Circulation Desk.       

check-out
    top
Adjective/noun
          Correct:  Information on the check-out procedure is available at
                        the Circulation Desk.

check-out record
    top
Use circulation record instead. 

class level (freshman, sophomore)
Class level references are not capitalized except when referring to the formal name of a group.
          Correct: A group of seniors was disciplined for hazing freshmen.
          Correct: The Senior Class donated a gift of $50,000 to the university.

collections     top
Collection names are capitalized.
          Correct: The Roy V. Boswell Collection contains maps.
          Correct: The Periodicals Collection has more than 2,000 journals.

copy
    top
Use for photocopy.

copy machine
    top
Use for photocopier.

Course Reserves
    top
This is a location name. Use for Reserve Book Room.

CSUF ID card
    top
Use TitanCard.


D          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

dash, double (em)     top
See punctuation—dash (double)

dash, single (en)
    top
See punctuation—dash (single)

database
    top
Use the word database after the name of the database in first occurrence;
   thereafter just the database’s name can be used. 
Database name is capitalized and should normally not be boldfaced or
   italicized unless for emphasis.
          Correct: The Factiva database includes business journals. Factiva
                       can be accessed from your home computer.

dates—months in table or chart
     top
Jan   Feb   Mar   Apr   May   June   July   Aug   Sept   Oct   Nov   Dec
Please note that periods are not used when months appear in tables or charts.

days of the week in table or chart     top
Mon   Tue   Wed   Thurs   Fri   Sat   Sun 
Please note that periods are not used when days of the week appear in tables or charts.

documents 
    top
When referring to a government document, use government document rather than document.


E          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

e-books     top
All lower-case unless starting a sentence and then only e is capitalized. Brand names, like eBooks or e-Books, are spelled according to owners’ spelling.
          Correct: Pollak Library provides access to approximately 5,000 e-books.

e-mail
    top
Lower-case unless starting a sentence and then only e is capitalized.

e-reserves
    top
All lower-case unless starting a sentence and then only e is capitalized

emphasis     top
To give emphasis, use boldface.
          Correct: Patrons must establish a library account before checking
                       out books.
Do not underline terms for emphasis. Hyperlinks alone are underlined.
Do not use all capitals for emphasis.
          Incorrect: Patrons MUST present ID to check out books.
For emphasis, use Please note:
          Correct: Please note that you must present ID to check out books.

etc. 
    top
Use only when additional information is obvious; recommend including in its place.
          Correct: The student needs data for every state: Alabama, Alaska,
                       Arizona, etc.
          Correct: The student needs a variety of resources, including books,
                       maps, and videos.


F          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

floors     top
Number floors ordinally.
Separate floor and wing by a comma.
          Correct: 1st Floor, Library South

full text (noun)
    top
           Correct: Factiva provides journal articles full text.

full-text (adjective)    top
          Correct: Factiva has full-text articles
          Correct: In Factiva, articles are available full text.


G          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

gender neutral language      top
Use of the plural or second person is recommended. Avoid she/he or (s)he.
          Correct: Patrons will be notified by e-mail when their LINK+ item
                       has arrived.
          Correct: You will be notified by e-mail when your LINK+ item has
                       arrived.

government documents 
    top
Always use government document when referring to government documents. Do not refer to government documents as documents.
          Correct: Most government documents are shelved in the Government
                       Documents Section.


H          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

home page     top
Two words, not capitalized

hours
    top
See time.

hyphenation 
    top
Consult Merriam-Webster’s Collegiate Dictionary, 11th edition.


I          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

ID      top
Use no periods.
          Correct:  ID card. 
For CSUF ID card, use TitanCard.
For Campus Wide ID, use Campus Wide ID or CWID.

ILL
    top
Use for Interlibrary Loan after first occurrence in an entry.

interlibrary 
    top
One word, no hyphen

interlibrary loan 
    top
         Correct:  The Interlibrary Loan office is on the 1st floor, Library South.
         
Correct:  Requesting interlibrary loan articles is free.

Internet     top
Capitalized

intranet
    top
Not capitalized


L          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

library
    top
When the word library is used as a noun and refers to Pollak Library, it is
   capitalized.
When the word library is used as an adjective, even when referring to
   Pollak Library, it is lower case.
          Correct:  The Library is open today 7:30 am to 10:30 pm.
          Correct:  To check out books, a library card is required.

Library Catalog
    top
The Library Catalog is referred to as to as the Library Catalog. This is a proper noun and capitalized.

library sections
    top
Capitalize the names of library sections.
           Correct:  The Government Documents Section is open Saturdays.

library units
    top
Capitalize the proper names of library units. Use complete term for first reference, then the abbreviation may be used for later references. 
          Correct:  Collection & Processing Services (CPS) does much of the
                       “behind the scenes” work in the Library. CPS is located …

lists—bulleted
    top
Bulleted items are left justified.
Bulleted list must contain more than one item.
Capitalize the first word in bulleted items. 
Make bulleted items either all phrases or all sentences. 
Place periods at the end of sentences only. 
Bullets are used for lists of items.
         Correct:  Pollak Library owns:
                            Books
                            Periodicals
                            Videos

lists—numbered
    top
Numbers are used for actions that must be performed in sequence.
         Correct:  To find journal articles:
                             1. At Pollak Library's home page, click Find Articles.
                             2. Click the name of a major or subject.

locations     top
  Official library locations are capitalized. Examples of official locations are:
          Correct:  Bibliographic Instruction Room
          Correct:  Compact Stacks
          Correct:  Group Study Rooms
          Correct:  Instruction Room
          Correct:  Quiet Study Area
          Correct:  Staff Conference Room 
          Correct:  1st Floor, Library South
  Sections are capitalized.
          Correct: Reference Section

log-in (noun or adj)
    top
         Correct:  Type your log-in username.

log in (verb)
    top
Use with to, not into
         Correct:  Log in to the student portal.


M          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

majors     top
See academic majors.

money
    top
Use dollar sign, but no punctuation on round numbers. 
          Correct: $15 or $1.50
  Cents are written with the dollar sign. 
          Correct:  $0.25    
  Use per instead of a slash. 
          Correct: $15 per day

months in tables and charts
    top
Jan  Feb  Mar  Apr  May  June  July  Aug  Sept  Oct  Nov  Dec 
Please note that there are no periods.


N          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

navigation instructions      top
These instructions pertain to paths from the home page to research guides
   and other instructional materials, as well as technical directions.
  Use the > character (shift/period) to indicate pathway in the absence of
   a persistent URL. 
For visual continuity, when describing or instructing in the use of a resource
   use the same naming, spelling, and format conventions for buttons (tabs,
   labels, buttons, examples) used by the resource you are describing. This
   applies to the Library Catalog or vendor interfaces. 
          Correct: Click SUBMIT or Continue.
  Boldface the entire name of a tab or button. 
          Correct: Select Continue. Click OK.

numbers
    top
Spell out numbers from one to nine, or at the beginning of a sentence. 
Use numeric characters for numbers 10 and higher. 
          Correct: One, two … eight, nine, 10, 11 …
Telephone numbers:
          Correct: 714-278-2714
When referring to percentages, do not use "%" except in tables
   and technical text.
          Correct: More than 20 percent passed the test with a score of 85
                       or better.


O          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

online     top
Use online instead of on line or on-line.

openURL
    top
One word


P          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

period at end of sentence     top
One space is used after a period at the end of a sentence.

photocopier 
    top
Use copy machine.

photocopy
    top
Use copy.

PIN
    top
Write out personal identification number at first occurrence in entry adding
   PIN in parentheses; use PIN thereafter.
Do not use the word number after PIN.
          Correct: You will need your personal identification number (PIN) to
                       register. Your PIN is included in your registration packet.

PIN number
    top
Use PIN.

PLN and PLS
    top
Pollak Library room numbers.
          Correct: Go to PLN-303.

Pollak Library North and Pollak Library South
    top
Use Library North or Library South to identify library wings.
          Correct: 1st Floor, Library North

print out (verb)
    top
          Correct: You can print out journal articles in the Electronic Resources
                       area. 

printout (noun)
    top
          Correct:  If the printout of the article is not legible, you can get
                       a refund.

Public Safety
    top
Use University Police Department

punctuationcommas
    top
Use final series commas. 
          Correct: Search the Library Catalog to find books, videos, and DVDs.

punctuation—dash, double (em)     top
The em dash is used to convey a break in thought.
This punctuation is made by holding down the ALT key and typing 151
   when you release the ALT key, the em dash will appear.
You may also use two hyphens with no spaces before or after.

punctuation—dash, single (en)
    top
The en dash is used in giving a span of time.
This punctuation is made by holding down the ALT key and typing 150
   when you release the ALT key, the en will dash appear.
Or use the hyphen character with a space before and after it.         
          Correct:
5:00 pm – 6:00 pm. 

punctuation—hyphenation 
    top
Consult Merriam-Webster’s Collegiate Dictionary, 11th edition. If not found, consult Chicago Manual of Style. 

punctuation—quotation marks     top
For detailed punctuation help, see Chicago Manual of Style.
         Correct: “text.”
           Correct: “text,”
           Correct:
“text”;
         Correct: “text”:         

punctuation—spaces after period at end of sentence
    top
One space after periods between sentences.


R          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

reciprocal borrowers     top
This is an officially designated patron type.

Reserve Book Room
    top
Use Course Reserves.
Please note that Reserve Book Room is no longer used.

room numbers
    top
          Correct: Go to PLN-303.


S          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

sections
    top
See
library sections.

service desks
    top
Names of specific service desks are capitalized.
          Correct: Circulation Desk, Reference Desk

spacing after sentences     top
Place one space after the period at the end of a sentence.


T          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

telephone numbers     top
          Correct: 714-278-2714
 
timehours—days—months     top
hours 
          Correct: 5:00 pm - 6:00 pm
          Please note: Use a hyphen with a space before and after (or an
          en dash) to express a length of time.
days
          Correct: Mon Tue Wed Thurs Fri Sat Sun
          Please note: no period
months
          Correct: Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
          Please note: no period
length of time
          Correct: 5:00 - 6:00pm
          Use a hyphen with a space before and after it (or an en dash).
    

Titan Help Desk
    top
Use in place of Campus Help Desk.

TitanCard
    top
TitanCard serves as CSUF ID card, copy card, and library card. TitanCard can be used for each of these depending on context.

titles 
(position titles)     top
Only formal titles are capitalized. 
          Correct:  A reference librarian will help you find journal articles.
          Correct:  Jane Smith, Reference & Instruction Librarian, will present
                       the workshop.

titles of books, journals, and other publications
    top
Capitalize each word except for prepositions and articles.
Publication titles are capitalized and italicized.
          Correct: Merriam-Webster’s Collegiate Dictionary

U          A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

university ID     top
Use for non-CSUF university/college identification card.
See also TitanCard.

University Police Department
    top
Use for Public Safety or Campus Police.


W        A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

Web and website      top
All uses of the word in reference to the World Wide Web are capitalized.
          Correct: The guide lists several Web-based resources.
          Correct: Pollak Library's Web site includes links to subscription
                       databases.

workshop
    top
Use the word workshop after the proper name of the workshop at first use; 
   thereafter just the workshop’s proper name can be used. 
Workshop name is capitalized and should normally not be boldfaced or 
   italicized unless for emphasis.
          Correct: The Library Survival Skills Workshop will be held in PLN-303.

top

Updated: 10/20/2006